Intel ISEF 2010 Housing Reservation Information

Update 10/13/09
General Housing for Intel ISEF 2010 in San Jose, CA will open on Tuesday, October 13, 2009 at 11:00 a.m. EST. Please read the following information and then click on the link below to make your reservation.

PASSKEY INTRODUCTION
For the 2010 Intel ISEF, Society for Science & the Public and Experient, Inc. will be utilizing a computerized housing reservation system called Passkey. Passkey uses an Internet-based software in conjunction with a centralized reservation database to manage hotel reservations. This practical, flexible solution is in use today at many major U.S. destination cities and at more than 2000 Passkey-enabled hotels. Passkey provides a more efficient and effective reservation process for the fair participant and the hotel. With Passkey, each fair director will be able to register for housing online. The online system will allow each participant to review all of the hotels available and it also allows each participant to make changes (see details below under deadlines for applicable/permitted online changes) to his/her reservations as close as a month prior to the Intel ISEF. It also e-mails a Passkey acknowledgement number within 24 hours of reservations being made to confirm receipt of each reservation.

TO MAKE RESERVATIONS:

• Read these instructions carefully.
• Affiliated fairs do NOT need an access code. Please select what best describes you from the drop down box to make reservations. Others, who are in a pre-assigned block, please enter the code that has been previously distributed to you in the box provided.
• If you need to make 2-6 room reservations, you may do so on the second screen when you have a choice of hotels.
• If you need more than 7 rooms, please contact Marisa Gaggi mgaggi@societyforscience.org at Society for Science & the Public.
• Rooms submitted under a school, district, or company name alone will not be accepted.

CREDIT CARD GUARANTEE:

• All room reservations must be guaranteed by a valid major credit card.

DEPOSIT:

• Your credit card will be charged one night's deposit on or around April 15, 2010 for each room reservation.
• This charge will be refunded if a reservation is cancelled by the deadline established by the hotel.

ROOM AVAILABILITY:

• Rooms requested via this form are assigned on a first-come, first-served basis.
• If rooms are no longer available in your hotel choices, you will be placed in a hotel based on availability.

PAYMENT:
All guest room rates are subject to San Jose, CA taxes, currently 14.25%.

• Cash is accepted at check-in.
• All major valid credit & bank cards are accepted at check-in.
• Corporate & personal checks are accepted if hand carried to the hotel and provided at check-in.
• DO NOT SEND ANY CHECKS TO EXPERIENT, HOTELS OR Society for Science & the Public PRIOR TO ARRIVAL.
• A $50 per room per night deposit is required to have incidentals, such as phone, internet, mini-bar, parking etc. accessible during the stay. Credit cards, bank cards, or cash are acceptable forms of payment for this deposit.

DEADLINES

• All new housing reservations must be requested by April 7, 2010.
• Date changes will be made on a space available basis.
• Changes to the name, address, date, special room requests, room type, and roommates portion of your reservation online, can be made via fax, mail, or e-mail (see below for contact information).

CANCELLATIONS - IMPORTANT

• Cancellations received by March 13, 2010, will not be charged a fee.
• Cancellations received on/ after March 14, 2010 will be subject to a $50 cancellation fee (including reservations made after March 14)
• Cancellations must be received by the housing bureau by April 10, 2010 (online, fax, mail or email).
• Cancellations made directly with the hotels on or after April 11, 2010 and no shows are subject to one night's deposit.

CONFIRMATIONS
Reservations made on-line will receive a Passkey acknowledgement number within 24 hours if a valid e-mail has been provided. If no e-mail is provided or if the e-mail sent to you is returned undeliverable, you will receive an acknowledgement number via fax or regular mail within 5-7 business days. The Passkey acknowledgement number confirms receipt of your reservation.

CUSTOMER SERVICE:

• Questions regarding this form?
• Call the Experient Housing Call Center at
• Toll-free # 800-974-3084
• Direct # 847-996-5876
• between the hours of 9:00AM - 6:00PM (Central) Monday through Friday.
• You may also fax your request to
• Toll Free Fax # 800-521-6017
• International Fax # 847-996-5401
• E-mail it to intelisef@experient-inc.com or
• Mail it to Intel ISEF Housing Bureau, 568 Atrium Dr., Vernon Hills, IL 60061-1731
• Acknowledgements will be sent via email within 1 business day.
• E-mails returned as undeliverable will be followed up via fax or regular mail within 5-7 business days.

NOTE: Society for Science & the Public has contracted hotel rooms on behalf of Intel ISEF participants. We encourage all Intel ISEF attendees to reserve their hotel accommodations through the official Intel ISEF housing site. Failure to do so could result in steep penalties for Society for Science & the Public. Booking your hotel reservation directly with the hotel is not the same as booking through the Intel ISEF housing bureau. In order for Society for Science & the Public to get credit for the room/s, attendees must go through the Intel ISEF housing site. The rates secured by Society for Science & the Public are less than the advertised rates at the contracted hotels. Your continued support of the Intel ISEF housing bureau will allow us to continue to book lower rates in future years as well.

HOTELS

San Jose Marriott
301 South Market Street, San Jose, CA
Connected to the SJCC
Marriott Website

Rates: $179 Single/Double; $199 Triple/Quad

Hilton San Jose
300 Almaden Boulevard, San Jose, CA
Connected to the SJCC
Hilton Website

Rates: $189 Single/Double; $209 Triple; $229 Quad

Fairmont Hotel
170 South Market Street, San Jose, CA
1 block from the SJCC
Fairmont Website

Rates $179 Single/Double; $199 Triple; $209 Quad

Crowne Plaza
282 Almaden Blvd, San Jose, CA
Across the street from the SJCC
Crowne Plaza Website

Rates $189 Single-Quad

St. Claire
302 S Market St, San Jose, CA
Across the street from the SJCC
St. Claire Website

Rates $169 Single/Double; $179 Triple; $189 Quad
~Complimentary wireless Internet access~

Wyndham
1350 North First St, San Jose, CA
2.5 miles from the SJCC; light rail accessible
Wyndham Website

Rates $129 Single-Quad

Clarion
1355 North 4th Street, San Jose, CA
2.7 miles from the SJCC; light rail accessible
Clarion Website

Rates $129 Single/Double; $139 Triple; $150 Quad
~Complimentary Internet access & continental breakfast~

Radisson San Jose Airport
1471 North Fourth Street, San Jose, CA
2.9 miles from the SJCC; light rail accessible
Radisson Website

Rates $159 Single/Double; $168 Triple; $179 Quad
~Complimentary wireless Internet access~

Holiday Inn San Jose
1740 North First Street, San Jose, CA
3.1 miles from the SJCC; light rail accessible
Holiday Inn Website

Rates $149 Single/Double $159 Triple/Quad
~Complimentary Internet access~

Fairfield Inn
1755 N 1st St, San Jose, CA
3.4 miles from the SJCC; light rail accessible
Fairfield Website

Rates $159 Single-Quad
~Complimentary Internet access & continental breakfast~

Doubletree
2050 Gateway Place, San Jose, CA
3.9 miles from SJCC; light rail accessible
Doubletree Website

Rates $169 Single/Double $179 Triple; $189 Quad

ISEF participants staying in light rail accessible hotels will be given 5-day light rail passes at no extra charge during registration.

Make your 2010 Intel ISEF hotel reservations via the Internet.